Send Payment From Process Transactions Screen

To begin the process, open the process transaction screen for Bill.Com payments by going to: 

Accounting	Process Trans.

From this screen you should click on the "Go" button next to the Bill.Com list.  Bear in mind that the number next to the button represents the number of transactions currently waiting to be processed by that method, so if there is a 0 next to the "Go" button, it means you have no transactions to process. 

If you do not currently have a secure session with Bill.Com, CharterAce will automatically pop up a "Bill.Com Multi Factor Authentication" screen which looks like the image to the right.  You will shortly thereafter receive a text message with a code that must be entered onto this screen. 

You will then be taken to a screen similar to the one below.

There are three main sections to this screen. First, the left column is an image of the first attachment, which likely is the invoice for this particular transaction.   Along the right side, at the top of the column is the information entered into CharterAce about that transaction, and the bottom half is the information it is preparing to send to Bill.Com, which is the both shaded with a light yellow color. 

If the transaction has multiple files attached to it, it is possible that the wrong file is being displayed.  You can change the file by clicking on the magnifying glass in the bottom left hand corner of the image.  This will pop up a small dialogue box that will allow you to select a different file to view.

It is important to be sure to carefully review the transaction data before it is sent to Bill.Com to ensure accuracy.  Updating information after it is sent is not possible to do from CharterAce and would require logging in to the Bill.Com portal, so it is much preferred that information is double checked BEFORE it is sent. 

First, be sure the CharterAce information is correct. Be sure to check invoice numbers, amounts, and accounting codes. Also be sure the correct vendor is selected. 

Resync Data From Ace to the Bill.Com window

If you change any information on the CharterAce top half of the screen, it is not automatically updated in the Bill.Com section.  However, you can quickly refresh the Bill.Com data by clicking the "Refresh Form" at the top of the Bill.Com page.

Update the Bill.Com Vendor Information

If the vendor information is different in CharterAce from what has previously been sent to Bill.Com you will receive a red banner above the vendor information in the Bill.Com window.  You can quickly update Bill.Com's vendor information by clicking on the "Sync Vendor To Bill.Com" button. 

Verify All Bill.Com Details

Be sure to verify all of the data in the Bill.Com screen before you send the payment.  Check if the correct account was selected, the correct amount, etc.  You can also select which file that is attached to the transaction that you would like to send to Bill.Com to be included with the check itself.  Once everything is as you would like it, click the "Submit" button and the payment should be sent to Bill.Com

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